Terms & Conditions

Parents and Carers wishing to use the clubs are asked to carefully read this information and terms and conditions. The declaration must then be signed prior to a booking being made. Terms and conditions are reviewed termly. If any changes to terms and conditions occur prior to the termly review, parents and carers will be notified of these in writing and asked to sign and return an acknowledgement.

1. Our Breakfast and After School Clubs are run by staff who also have roles in school during the day. In this way we are able to offer a consistency and continuity of provision as the staff and children know each other well and share the same core values as are enjoyed during the school day. A schedule of activities are planned for the clubs. Children can join in with the planned activities or take time to play. The clubs aim to be flexible and reasonably priced. Children have a choice of breakfasts, snacks and light tea.

Our Before and After School Clubs are a popular facility, therefore places must be booked in advance to ensure we have the correct staffing levels to enable us to fulfil our safeguarding expectations. Cancellations must be made in line with our terms and conditions otherwise unattended booked sessions will be charged for.

Kidfit staff is committed to safeguarding and promoting the welfare of children. To achieve our commitment we will ensure continuous improvement and development of robust safeguarding processes and procedures that promote a culture of safeguarding amongst our staff and volunteers.

Aims 

● To provide childcare before and after school. 

● To offer a safe, secure and friendly environment in which children can enjoy a breakfast and afternoon snack served in a relaxed and supervised environment. 

● To promote healthy eating by providing a nutritious breakfast and healthy snack. 

● To provide a calm play environment in which children can engage socially with children from other year groups, therefore strengthening relationships in the school community. 

● To enhance the community spirit by supporting families to balance homework commitments

2. Staff 

All our staff are DBS checked and there is a First Aid Trained member of staff on duty in every club. Staff have completed food hygiene training.

3. Breakfast and After School Club Emergency Contact 

The direct dial number for the above is: 07932540167

This number is only available from 7am - 8.40am and 3.20pm - 6.00pm

4. Opening Hours 

The clubs are held in Addingham youth centre. The Breakfast Club is open from 7.30am - 8.40am. The After School Club is open from 3.20pm – 6:00pm. There may be exceptional days throughout the year when the After School Club may not be open, have different opening and closing times. Parents and carers will be notified of these as soon as possible.

5. Arrival and Departure for Breakfast Club For parents using the Breakfast Club, we ask that you do not drive into the school drive but park outside on the residential road, walk your child into the club, sign them in and confirm with the staff member whether or not your child is having breakfast. Please do not allow your children to come into Breakfast Club without an adult. Children will be escorted to classes at the end of breakfast club by club staff.

6. Arrival and Departure at the After School Club 

Each day teachers are all given a list of children who are attending A.S.C that day. Parents and Carers collect their children from the Youth centre and will be expected to sign their child out.

7. Parental/Carer Involvement 

The Breakfast and After School Club's aim is to provide a safe, stimulating and caring environment where children and parents are welcome and valued. We believe that it is important to work together with parents to ensure their children's best interests are met. The After School Club staff are always happy to discuss any parental concerns at the end of their child's session. It will be the aim to resolve any concerns quickly by the club staff.

8. Contact Details 

Parents/carers must fill out a Registration Form on their child's first session at either of the clubs. This form allows us to gain important information about your child's contact details, health and wellbeing. Registration forms are available from the Breakfast and After School Club.

9.Late Collection: If a child booked in until 5pm is collected late, the full session cost of £7.00 will be charged. If a child booked in until 6:00pm is collected late, there will be £5 charge for the first (or part of) 15 minutes. A further charge of £5 for every 5 minutes will be charged after 6.15pm. Please be aware staff are only employed until 6:00 pm.

10. Booking System 

Bookings for both the Breakfast Club and After School Club must be in advance. All parts of the booking form need to be completed for it to be processed. Please note there is a limit on the number of places in both clubs which are allocated on a first come first served basis. Block bookings can be taken in advance. Cancellations for anything other than illness must be made 24 hrs in advance to avoid being charged. Please call the office number on 07932540167. To book a place in either club, you can book online at class4kids . For a first booking, please complete the booking forms with all contact details and set up a password, which should not be the child's name or date of birth. 

11. Security 

For security and safeguarding purposes if any person other than a parent is collecting a child the parent must notify kidfit office beforehand between the times of 7am and 4pm. After 4:00pm parents can also ring directly through to the After School Club direct dial number. We will not allow any child to depart from the club unless we have a form of identification or a password. Adults collecting any child/children must present themselves to a member of staff, they must sign their children out and write down the time of departure.

12. Accidents and First Aid 

Sensible precaution is taken to ensure the safety of children. If your child has a minor injury whilst in our care, first aid will be carried out within the club. An injury form will be filled in by the adult who dealt with the incident and you will be informed when you collect your child. Our staff are all trained in First Aid and a First Aid kit is kept on the premises.

13. Absences 

If your child is absent from school and has been booked into the After School Club, please could you make the office aware that your child will not be attending the club. If you do cancel your booking, the charge will be removed and your child will have a credit for future use in the club. If the session is not cancelled you will be charged

14. Valuables 

We ask that children keep special items of interest to them i.e. toys and books in their school bags when they are attending the club. Inside the After School Club room we have a large range of toys and books and sometimes personal items can get lost within these

15. Behaviour The Breakfast Club and After School Club staff encourage the children to respect themselves and others in a relaxed, friendly environment with clear expectations and boundaries. We use the school's core values to underpin our behaviour policy. 

16.Refreshments 

The clubs are nut free. Breakfast and light teas are available daily. We meet individual dietary requirements and parental preferences wherever possible. We recognise the importance of healthy nutrition for children and for it to be delivered in a calm and friendly environment. Drinking water is available at all times.

17. Parental Conduct 

To ensure the best outcomes for our children, everybody needs to respect the professional relationships at kidfit. Our staff work to the highest expectations of professional conduct and are held to account should their behaviour fall short of our expectations. We therefore ask that all parents frame questions and concerns in a calm and respectful manner to prevent parental behaviour becoming an issue in itself. Violence and verbal abuse towards staff members will not be tolerated and may mean your child will not be able to use our clubs.

18. Fire Procedure 

In the event of a fire, children and staff will follow the normal school procedures, leaving the building in a calm orderly fashion via the closest exit. They will congregate on the staff car park. The club register should be taken outside and all names checked. There will be a fire practice once per term.

SUMMARY OF BREAKFAST CLUB AND AFTER SCHOOL CLUB TERMS AND CONDITIONS

Booking 

  • Submitted booking forms need to be accurate and fully completed. 
  • Incomplete forms will not be processed   
  • There are limited spaces available which are allocated on a first come first serve basis. 
  • Block bookings can be made in advance 
  • Correct payment must be received for a booking to be processed. 
  • Bookings received without payment will be returned 
  • It is the responsibility of parents and carers to give 24 hrs notice to kidfit of all cancellations. 
  • Children will not be accepted at Clubs without advanced booking/sign declaration and completed registration forms.

Changes to Bookings 

  • Cancellations must be made 24 hrs in advance, or there will be a charge for the booking, unless it is illness related (to the child). 
  • Extensions to the duration a child is booked to attend, will be charged accordingly. 
  • Cancellations due to a child's absence will not be charged but the office must be informed that a child will no longer be attending

Use of Clubs 

  • Parents and carers need to accompany their child into the Breakfast Club signing them in with the correct time. 
  • Children cannot arrive at the Breakfast Club any earlier than 7.30am. Staff may be present but this is to allow adequate time for setting up prior to the club opening 
  • Children must not turn up to the Breakfast Club without a booking 
  • On collection from the A.S.C parents need to accurately record the time of departure 
  • Children must be collected at the end of the session paid for. 
  • There will be a set charge for late collection outlined above.. 
  • The A.S.C must be notified if a parent is unable to pick their child up on time or if another person will be collecting their child. 
  • Parents are asked to respect and trust the decisions made by staff and behave in an appropriate manner to all staff